The position I might be taking on is as mentioned above. What does it mean? The person I am replacing said the brief doesn't have much secretarial duties ... no typing or dictation from the boss. Almost no contact with the boss. I LOVE that!
"Mostly administrative work - not much book-keeping work" what does it close-fisted?
Here what she said she does, ..
- check on office supplies
- visit the post office to pick up the mail
- answers the phone
- pays bills (what are the usual bills?)
- handle petty cash
- sometimes requests quotations for chemicals for the chemical engineer requirements.
- keep track of leave records
- make sure that the office looks neat.
Do you give attention to there might be anything else that she is omitting. Can this really be adjectives an office administrator does? I am confused as the salary seem quite good. The work doesn't appear enough to fill an 8 hour time. What should I do to keep busy?
There must be something gone out, if not that sounds like a great opportunity. The phones might be really busy and I'm not sure about he keeping track of the leave files - that might be time consuming. The bills might be for the office supplies and office equipment upholding, maybe more.
Wow lucky you. Great pay and nothing to do. You could be right, here could be more to it, or she could be a total slacker and you could end up really impressing your boss and doing impressively well. Don't let them pocket advantage of it though. Anyhow, I would suggest working your way into the position and figure out if there are any things you can do to improve the responsibilities that you already own. It may be more than you think. When you have grown adapted and comfortable and you still have time on your hands, run to the boss and let him know that you would like some extra responsibilities.
The phone are probably very busy. How heaps employees does the company have? Keeping tract of will of absence, sick time and vacation is fundamentally simple. There are forms that you can buy at Staples of, office depot, the form has every daylight of the week by month. just simple follow the codes on the form ex. I = ill, V = vacation. etc.
Paying the bills, is probably utilities, rent, insurance, and everything that the company buys to resell of buys make a product. They tell you if they want you to wage every 2 weeks or every week, or once a month. That can also be time consuming, again depending how many vendors the company have. By the way, this is accounts payable. And they probably have a software where on earth you enter all the bills once you have matched the packing slips near the invoice.
Keep inventory on office supplies, Making sure that there is satisfactory paper clips, pens, and doesn`t matter what the company uses. like paper, ink cartridges. etc.
Petty currency, just make sure that every one give you a receipt every time you reimburse some one with change. That way you will always be coverd.